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The ROI* of a Personal Scanner in the Office

How many employees work with documents in your company?

Per employee potential savings per month
How many sheets of paper do you receive per day?
* The average European employee prints or copies around 30 pages per day; approximately 62% being unnecessary (2011 research by Ipsos and Kyocera)
days/month
Eur/sheet

unnecessary
22,5
0,02

62%
How many copies do you produce per day?
*AIIM/Cooper&Leybrand: The average doc is copied 19 times; low estimate for copying cost is 0,02€ p. sheet (AIIM)
How many letters do you send per week?
*AIIM: Each letter/invoice/brochure that is printed (€0.02 per sheet) will need to be put into an envelope (€0.10), have postage added (at least€0.50) and be posted. All of these being performed by a member of staff.
cost per letter 1

ROI for one Scanner in your Company

ROI for one typical Scanner
(such as ScanSnap S1500; ~ 500€ investment)
months based on materials cost alone
ROI for one typical Scanner
(such as ScanSnap S1300i; ~ 300€ investment)
months based on materials cost alone


Per employee Per document
please fill in your individual volume please fill in your individual cost
% What percentage of your incoming paper documents do you file?
* The cost to file a document is 16€ (AIIM)
filing cost
How many documents do you feel are hard to find per month?
*The cost to search for a misfiled document is 98€ (AIIM); Companies typically misfile up to 20% of their records (ARMA International)
search cost
How many documents are potentially lost per month?
*The cost to recreate a lost document is 204€ (Inc. Magazine)
loss cost

ROI for Scanners with Digital File Organizers on every desktop in your Company

ROI for typical Scanners with Digital File Organizers
(such as ScanSnap S1500 Deluxe Edition; ~ 600€ investment)
months based on cost of materials + filing + search for missing documents
ROI for typical Scanners with Digital File Organizers
(such as ScanSnap S1300i Deluxe Edition; ~ 400€ investment)
months based on cost of materials + filing + search for missing documents

Green ROI based on paper savings

A scanner in your company can potentially save
*One tree needs to be logged to produce ~ 12500 sheets of paper
trees every year
Calc BG