Modern Slavery Statement
The continued prevalence of forced labour and human trafficking is a serious global issue with millions of victims, and we will not tolerate this within our organisation or within our supply chain. We are proud that responsible business forms part of our core global strategy and vision, we actively align our framework to help contribute towards the United Nations Sustainable Development Goals (SDGs), and we are committed to ensuring we minimise the risk associated with forced labour, modern slavery and human trafficking laid out in SDG 8.7.
Structure of Organisation
Fujitsu Limited (Fujitsu) is a global technology company headquartered in Japan and is one of the five largest providers of IT solutions in the world, with 130,000 employees who provide customers in more than 100 countries with local support. Fujitsu Services Holdings PLC (FSH) is a wholly owned subsidiary of Fujitsu Limited and the parent of the majority of Fujitsu’s UK legal entities. Fujitsu Services Limited (FSL) is the primary trading entity, operating in the UK and Ireland. This statement is to meet the requirement for FSL to comply with Section 54, Part 6 of the Modern Slavery Act 2015.
Any reference to supplier data or information within this statement concerns suppliers under the remit of the Chief Procurement Officer in Europe.
Policies and Practices
At Fujitsu Limited, Responsible Business, otherwise known as Corporate Social Responsibility (CSR), is firmly anchored in our corporate philosophy. This is underpinned by a number of policies:
- The Fujitsu Way: Our Global Business Standards contained within The Fujitsu Way govern our relationships with all stakeholders involved: employees, customers, suppliers, governments, other businesses and local communities
- Human Rights Statement: In December 2014, we published a Human Rights Statement. The statement recognises the importance of international standards, including the International Bill of Human Rights and the International Labour Organization's Declaration on Fundamental Principles and Rights at Work. It includes reference to the Fujitsu Guiding Principles for Respect for Human Rights in Employment, in which Fujitsu commits to providing equal opportunities, respecting human rights in employment practices, eliminating discrimination, and banning forced labour and child labour.
- Procurement Master Policy: FSL has a series of master policies, including a Procurement Master policy, which are applicable across the EMEIA region (including UK and Ireland). The Procurement Master Policy explicitly states that any third party supplier must act ethically, fairly, consistently and comply with the Fujitsu Global Business Standards which are contained within our Fujitsu Way governance.
- Fujitsu Group CSR Procurement Guideline: Fujitsu Limited have been members of the Responsible Business Alliance (RBA) since March 2017. The RBA is the world’s largest coalition dedicated to corporate social responsibility in global supply chains. The Fujitsu Group has adopted the RBA Code of Conduct as its CSR Procurement Guideline. We expect our suppliers to support the Fujitsu Group CSR Procurement Guideline and conduct their worldwide operations in a socially and environmentally responsible manner.
- Responsible Procurement Charter: We recognize that our Small/Medium Enterprise (SME) suppliers may not be able to demonstrate full compliance with the RBA Code of Conduct; however, we do ask that they embrace the ethos of the Code and join us on a journey to work towards compliance. During 2019, FSL published a Responsible Procurement Charter to facilitate this journey. We expect all SME suppliers to Fujitsu to aspire to this set of principles based on the RBA, not only in their own organization but also throughout their supply chains. The Charter outlines standards for Labour, Health & Safety, Environment, and Business Ethics.
Supplier Due Diligence: FSL uses a risk-based questionnaire as part of our supplier due diligence process which includes questions based on the UN Global Compact’s Ten Principles in the areas of human rights, labour, environment and anticorruption. FSL assess suppliers in those areas to ensure that our suppliers mirror our values in relation to those topics. FSL recognise that smaller organisations may not have developed policies for human rights and labour, but are a still a key part of our supply chain. The Responsible Procurement Charter was created for low-risk SMEs to subscribe to key values, including the prohibition of the use of forced labour or child labour. This approach allows FSL to continue work with smaller organisations and positively influence their approach. Whilst this approach is established in the UK at present, FSL are continuing to work to standardise due diligence across Europe , demonstrating our commitment to preventing Modern Day Slavery throughout the region, and all new suppliers are now asked to sign up to our Responsible Procurement Charter.
Terms and Conditions: FSL’s standard contract templates have a schedule dedicated to the ethical performance of our suppliers, explicitly prohibiting use or tolerance of child and forced labour. This ensures that any commitments made at the due diligence stage are underpinned by a contractual requirement and legally enforceable. Templates also include other contractual provisions such as the right to audit.
Internal Due Diligence: As part of internal due diligence practices, we have measures in place to ensure there is no slavery within our Fujitsu UK workforce. Before onboarding a new employee we require evidence of right to work in the UK. Permanent and temporary staff hired through recruitment agencies go through the same vetting process as a direct candidate and we do not offer any zero hour contracts.
Risk Analysis and Next Steps
Following the publication of the Modern Slavery Act 2015, we have conducted a mapping exercise to locate suppliers in countries at higher risk of forced labour using Transparency International’s Corruption Perceptions Index. This has identified that the vast majority of FSL suppliers are located in very low risk areas. Over 97% of FSL’s total spend is with countries indexed in the lowest risk category, at 90+.
We acknowledge that the manufacturing industry is high risk for modern slavery and appreciate that our business has suppliers in this category. However using this index we identified that our manufacturing suppliers not based in higher risk areas.
We use this intelligence to minimise the risk of forced labour in our supply chain. We leverage our membership with RBA to develop our approach of Modern Slavery. We continue to undertake a number of audits via our global sourcing team which include key labour practices, and continue to review how we can effectively use this to mitigate any risk identified. Where any issues are found, an action plan is formulated and agreed. We continually review and improve the process in line with industry best practice.
We work with our suppliers using our SME Engagement Programme as the main vehicle for collaboration with limited resource, smaller suppliers. We will continue to take this collaborative approach in managing the risk for forced labour together with our suppliers.
Key Performance Indicators
We understand that particular performance indicators could influence and create modern slavery risks within an organisation if not managed carefully. Our key performance indicators (KPIs) for the Global Supply Chain Unit center on the value of the product or service being procured. The value includes ability to deliver, quality, indirect costs and additional value add. Any anomalies, such as significantly lower price or faster delivery, identified in procuring products or services would be eliminated from the opportunity by default, to avoid any associated risks of modern slavery.
In Q4 of FY15, Fujitsu Limited launched a Group-wide Human Rights online training course for all employees, which has been rolled out globally. This introduces the importance of respecting human rights in all our business activities, the Fujitsu Human Rights Statement and key international law statutes such as the ILO Core Conventions. Forced labour is covered in depth using case studies. As part of the training, employees are specifically asked to consider their experiences of Fujitsu’s impact relating to human rights and are directed to a range of resources to find out more and contacts if they have any concerns.
Our whistleblowing scheme, Fujitsu Alert, is prominently positioned across the organisation and acts as a hotline and system of redress from human rights violations. Employees and third parties can lodge any concerns via the system confidentially. These are then investigated independently.
Due to the varied nature of concerns, which may involve an internal investigation, it is not possible to lay down precise timescales for resolution. The investigating officer will ensure that the investigations are undertaken as quickly as possible without affecting the quality and depth of those investigations.
The Board of Directors approved this statement by way of a written resolution on 30th September 2020.
Senior Vice President Head of Northern and Western Europe
Please direct any questions on this statement to Kay Fereday, HR Consultant - email@example.com