PaperStream Capture Features
Achieve work efficiency through automated scan processes
PaperStream Capture creates jobs based on the scope of work. With a single touch on the icon, users are able to begin scanning.
Multiple scanning options
Simple batch scanning is feasible with default scanning and predefined templates. Spot, ad-hoc scans, are possible as well.
Operational connectivity with scanned data
PaperStream Capture is compatible with multiple back-office connectivity options and connects with popular destinations like network folders, SharePoint, email, and other applications.
The following destinations are available by default. By installing "PaperStream Connector Option*", users can connect to other cloud services or send scanned data via e-mail and FAX directly.
*Please refer to the Specifications tab for more detail.
"Setting Assistant" proposes optimal scan settings for frequently used operations
Frequent, manual operations like deleting blank pages or correcting page orientations, can be significantly reduced by following the suggestions that pop up in the software notifications.
Effortless creation of scan settings for streamlined data preservation
In the Easy Setup mode, operators have the choice of three options: Save Documents, Sort Documents, or Data Extraction. They can effortlessly create a job by selecting an option that suits their purpose and configure the settings according to the displayed instructions.
For users who want to create job for combination of multiple purposes, Advanced Setup mode is also available.
Please refer to the Manual Downloads page for more information about these modes.
Multiple ways to sort and index
Automated document separation
Documents can be grouped, indexed and named using various ways.
Using extracted data from scanned images
With zonal OCR and barcode recognition, users can define areas on documents and establish preset rules to automate file naming and folder creation. The extracted data can be exported to CSV files as index information.
“PDF Keyword Setting” assists quick file searching
Keywords can be automatically added to a PDF document using text information captured from the scanned data or using pre-determined fixed characters. Document retrieval is not constrained to file names alone, making it easier to locate documents when required.
Effective features to streamline scanning workflow
PaperStream Capture offers intuitive and stress-free operation, especially in the situations where centralized scanning is prevalent. Features such as the Configure Jobs button and the filtering function enhance work efficiency.
Additionally, users can select and confirm scanned data on an enlarged screen in the middle of
scanning.
Preventing overlook of scanning error
PaperStream Capture comes with Image Check function. Scanned results are displayed with easily recognizable color markings. Users are able to instantly recognize any multi-feed or other errors.
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Red marks: show multi-feed documents
Black marks: show blank pages
Yellow marks: show scanning error detected by AIQC(Automatic Image Quality Check)*1
*1 AIQC supported model: fi-8950/fi-8930/fi-8820/fi-7900/fi-7800/fi-7700/fi-7700S/fi-7600/fi-8190/fi-8290/fi-7480/fi-7460/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX
Select the best image with “Assisted Scan”
Operators are able to instantly select the best image without the need for any fine setting adjustments. Assisted Scan makes automatic image enhancements and replaces unsatisfactory scans with the best scans available.
PaperStream Capture Pro and Pro Premium Features
Transform your paper and digital contents into actionable data with the ideal solution for your capture workflow
PaperStream Capture Pro and PaperStream Capture Pro Premium are subscription-based, paid optional software products that offer more advanced features than the standard bundled software, PaperStream Capture. The products are easy to implement for customers due to the low initial installation cost, making them ideal for small and
medium-sized companies aiming to achieve significant results with a limited workforce.
Powerful data extraction and indexing
The software products allow extracted data to be used for naming folders and files. The data up to a maximum of 100 fields per form and up to 150 forms per job can be extracted. Please refer to the Specifications tab for more details.
Improving input efficiency through data extraction of handwritten block letters
Supporting data extraction of various kinds, including handwritten block letters, printed characters, and check boxes, the software products automatically digitize text information contained in documents such as application forms, and by linking the extracted data to subsequent systems, it can improve the efficiency of labor-intensive
data entry tasks.
Reducing the risk of information leakage and enhancing security
The software products can provide optimal data management with a Redaction function* to hide sensitive information. When scanning the paper containing personal information, such as an application form or a survey, you can set the target areas in advance, allowing the information to be digitized in a hidden states. This
eliminates the need to physically hide information with sticky notes or similar methods before scanning, thereby improving work efficiency.
*Images with masked area may be considered document tampering. Check in advance if it is safe to set masking.
Distribute workloads by using the "Multi-Station function"
With the "Multi-Station function*1", scan, image check, and individual processes like indexing, can be shared among various team members to promote workload distribution.
With its capability to collect basic data such as man-hours of workflow progress and overall production efficiency, checks and balances on scanning workflow and progress can be performed remotely. Reassignment can be carried out where necessary with the "Batch Manager" function.
*1 It is necessary to install at least one Scan Station or QC/Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".
High quality image correction
With "After Scan Correction (ASC)", an unclear image can be optimized without the need for rescan. The original data is not required for the quality checks.
Import documents from other sources*
The PaperStream Capture Pro Premium File Import function allows existing image data as well as scanned image data from other devices to be imported while benefitting from the advanced image processing capabilities of the PaperStream IP (TWAIN) driver. Output file formats can be changed.
*This feature is only available with the PaperStream Capture Pro Premium.
