Image Scanner Software PaperStream Capture

PaperStream Capture Overview

Simple and powerful front capture software

PaperStream Capture is the image capture software specially designed for RICOH fi/SP Series Image Scanners. With its single button scanning and release options, the end-to-end workflow for scanning to release is simpler and faster than ever before. Offering powerful image capture optimization as well as data extraction and organizational capabilities, it possesses an intuitive interface with its simple yet enriched scanning processes.

Simple user interface for a smooth workflow
"Setting Assistant" proposes optimal scan setting for frequently used operations
Save scanned data to multiple destinations
Multiple ways to sort and index
"PDF Keyword Setting” assists quick file searching
Two ways of creating jobs: Easy Setup mode with simple operation and Advanced Setup mode for creating a job for a combination of multiple purpose
Effective functions for better user experience, such as Configure Jobs button and filtering function
Operate with PaperStream IP driver

PaperStream Capture Features

Achieve work efficiency through automated scan processes

PaperStream Capture creates jobs based on the scope of work. With a single touch on the icon, users are able to begin scanning.

Multiple scanning options

Simple batch scanning is feasible with default scanning and predefined templates. Spot, ad-hoc scans, are possible as well.

Operational connectivity with scanned data

PaperStream Capture is compatible with multiple back-office connectivity options and connects with popular destinations like network folders, SharePoint, email, and other applications.
The following destinations are available by default. By installing "PaperStream Connector Option*", users can connect to other cloud services or send scanned data via e-mail and FAX directly.

*Please refer to the Specifications tab for more detail.

"Setting Assistant" proposes optimal scan settings for frequently used operations

Frequent, manual operations like deleting blank pages or correcting page orientations, can be significantly reduced by following the suggestions that pop up in the software notifications.

Effortless creation of scan settings for streamlined data preservation

In the new Easy Setup mode, operators have the choice of three options: Save Documents, Sort Documents, or Data Extraction. They can effortlessly create a job by selecting an option that suits their purpose and configure the settings according to the displayed instructions.

For users who want to create job for combination of multiple purposes, Advanced Setup mode is also available.

Please refer to the Manual Downloads page for more information about these modes.

Multiple ways to sort and index

Automated document separation

Documents can be grouped, indexed and named using various ways.

Using extracted data from scanned images

With zonal OCR and barcode recognition, users can define areas on documents and establish preset rules to automate file naming and folder creation. The extracted data can be exported to CSV files as index information.

“PDF Keyword Setting” assists quick file searching

Keywords can be automatically added to a PDF document using text information captured from the scanned data or using pre-determined fixed characters. Document retrieval is not constrained to file names alone, making it easier to locate documents when required.

Preventing overlook of scanning error

PaperStream Capture comes with AIQC^*1 (Automatic Image Quality Check). Scanned results are displayed with easily recognizable color markings. Users are able to instantly recognize any multi-feed or other errors.

Red marks: show multi-feed documents
Black marks: show blank pages
Yellow marks: show scanning error detected by AIQC^*1

*1 AIQC supported model: fi-8950/fi-8930/fi-8820/fi-7900/fi-7800/fi-7700/fi-7700S/fi-7600/fi-8190/fi-8290/fi-7480/fi-7460/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX

Select the best image with “Assisted Scan”

Operators are able to instantly select the best image without the need for any fine setting adjustments. Assisted Scan makes automatic image enhancements and replaces unsatisfactory scans with the best scans available.

PaperStream Capture Pro Features

Professional capturing software with paid option

PaperStream Capture Pro is a premium option available for RICOH fi/SP Series Image Scanners for more powerful and advanced functions.

Powerful data extraction and indexing

PaperStream Capture Pro allows extracted data to be used for naming folders and files. Up to a maximum of 100 items can be added to the Data Extraction field lists. Please refer to the Specifications tab for more details.

Distribute workloads by using the "Multi-Station function"

With the "Multi-Station function^*1", scan, image check, and individual processes like indexing, can be shared among various team members to promote workload distribution.
With its capability to collect basic data such as man-hours of workflow progress and overall production efficiency, checks and balances on scanning workflow and progress can be performed remotely. Reassignment can be carried out where necessary with the "Batch Manager" function.

*1 It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".

High quality image correction

With "After Scan Correction (ASC)", an unclear image can be optimized without the need for rescan. The original data is not required for the quality checks.

Premium option: Import documents from other sources

The PaperStream Capture Pro Import option allows existing image data as well as scanned image data from other devices to be imported into PaperStream Capture Pro while benefitting from the advanced image processing capabilities of the PaperStream IP (TWAIN) driver. Output file formats can be changed.

Specifications for PaperStream Capture and PaperStream Capture Pro

Product Name		PaperStream Capture Pro	PaperStream Capture
Supported Scanners	Workgroup	fi-8040/fi-70F/fi-8170/fi-8270/fi-8150/fi-8250/fi-7300NX/fi-800R/SP-1425/SP-1130N/SP-1125N/SP-1120N
	Departmental	fi-8190/fi-8290/fi-7480/fi-7460
	Low-Volume Production	fi-7700/fi-7700S/fi-7600
	Mid-Volume Production	fi-8950/fi-8930/fi-8820/fi-7900/fi-7800
	Discontinued	fi-7030/fi-7180/fi-7280/fi-7160/fi-7260/fi-7140/fi-7240/fi-65F/SP-1130/SP-1125/SP-1120/fi-6140Z/fi-6240Z/fi-6130Z/fi-6230Z/fi-6110/fi-5530C2/fi-5950/fi-6800/fi-6400/fi-6770/fi-6750S/fi-6670
Supported OCR Languages		English, French, Spanish, German, Italian, Portuguese (Brazil), Russian, Japanese, Korean, Chinese (Simplified/Traditional), Turkish, Arabic, Greek, Vietnamese, Thai, Indonesian, Swedish, Dutch, Polish, Czech, Romanian, Hebrew, Ukrainian
Scanner Driver		PaperStream IP TWAIN	PaperStream IP TWAIN PaperStream IP ISIS™
Documents Separation		Blank page (single /duplex) Page count Zonal OCR Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection) File name^*1	Blank page (single /duplex) Page count Zonal OCR Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection),
Save-to Destinations	Standard	Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs E-mail (via e-mail application) Printer Box Other App.	Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs E-mail (via e-mail application) Printer Other App.
Save-to Destinations	Optional^*2	Cloud services (Microsoft OneDrive/Dropbox/Google Drive) E-mail (through SMTP server) Internet FAX (through SMTP server)	Cloud services (Microsoft OneDrive/Dropbox/Google Drive) E-mail (through SMTP server) Internet FAX (through SMTP server)
Output File		Bitmap, TIFF, Multi-TIFF, JPEG, JPEG2000, Searchable PDF, PDF, PDF/A, PNG, RTF, Word, Excel, PowerPoint
Output Index File		XML, CSV, TXT
Extracted Data		Barcode (1D / 2D) Zonal OCR Manual Entry System Choice List Database Autofill Combination Split JSON Parsing JSON Value Passport ID Card (TD1 and TD2)	Barcode (1D / 2D) Zonal OCR Passport ID Card (TD1 and TD2)
Data Extraction Fields (Maximum supported number)		100	20
Indexing		Per documents, Per pages	Per Pages
Field Rule		YES	NA
Other Functions		Assisted Scan, Import^3, ASC^4, Multi-Station operation^*5	Assisted Scan
Supported Operating System		Windows 11, Windows 10, Windows Server 2022, Windows Server 2019, Windows Server 2016
Hardware Requirements	CPU^67	Intel or Intel-compatible processors
	Display Resolution	1280 x 800 Pixels or more, and 65,536 colors or more
	Disk Capacity	10 GB or more^*8
Software		Microsoft .NET Framework 4.7.2 or later Microsoft Internet Information Service 10.0 or later	Microsoft .NET Framework 4.7.2 or later

Available only on import function as option.
Available when PaperStream Connecter Option is installed.
"PaperStream Capture Pro Import" is required to process file import.
After Scan Correction.
It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, since 2 or more stations are required in total to configure the "Multi-Station function".
Scanning speeds may vary due to the system environment.
The scanner may not operate if the recommended CPU and memory capacity requirements are not met.
Enough disk capacity is necessary for the saved file when scanning.