Promis Financials
An integrated on-line system controlling the financial functions of a local authority.
ProMIS Financials is written in Progress, a fourth-generation language, and utilises the Progress relational database for
efficient storage of all information. ProMIS can be exchange data with popular spreadsheets and word processors, and data
can be exported, permitting interfaces with other hardware and software that comply with open-system standards.
Running on Unix or Windows NT, ProMIS is easily customised for every user’s particular needs.
ProMIS financials operates the following modules:
| GENERAL LEDGER Contains main ledger accounts with accumulated balances from the expenditure register (Operating Ledger) Can Produce financial statements to comply with IMTA’s prescriptions Fixed assets Fully integrated from Stores and Creditors Provides for appreciation/depreciation Reflects source of funding Loan registers Provides for advances and payments of interest and redemption Projections Stock broking Provides fully for the maintenance and payment of stocks Main ledger accounts Year-end procedures After year end, transactions can be posted to the previous year whilst the current year is in progress |
FLEET Management Service scheduling History of maintenance on fleet Integrated to vehicle costing Maintenance Budgets Budgets for tasks and elements with full budget control Task and Elements Full detail is available on task and element level for enquiries and decision-making purposes Budgets per vehicle at element level Import fuel data Integrate with Venus |
| VEHICLE COSTING Costing on vehicle transactions with father detail on element level Budgets on vehicles = shadow costing on votes for budget control purposes |
BANK RECONCILIATION Full bank reconciliation is available at any time |
| STORES Uses FIFO basis to ensure that the correct costs are used Print orders Print GRNS Print Issue notes for counter signing by recipient Easy stock-taking Minimum and Maximum stock levels for re-ordering |
MONTH-END Verification that pre-requisite procedures have been done. |
| EXPENDITURE Votes Payments Bank reconciliation Job Costing On-line votes reconciliation Gazette requirements Stores Purchasing Vehicle costing |
ESTIMATES History of estimates are kept Provide for estimates book prints Estimates on votes, jobs, vehicles Provides for future estimates (5 Year Capital Estimates) |
| PAYMENTS No Duplicate payments can be done Price Adjustments Credit Notes are subtracted from Payments Provides for Settlement discount |
BUDGETS Operating Budgets Capital Budgets |
| JOB COSTING Jobs are integrated to votes with on-line real-time updating Budgets are job = shadow costing on votes for budget control purchases Full details on element level is available |
VOTES Dynamic Budget Control Votes Control Job, Vehicles, Issues, Purchasing Shadow costing (Commitment costs) De-activating/RE-Activating of votes Comprehensive audit trails Online (Screen or Print) Votes reconciliation |
| PURCHASING Trade and Sundry Creditors On-line updating of transactions Budget Control |
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ProMIS Financials offers the following features:
- Seamless, integrated application
- On-line, real-time budget and stock control
- On-line management information
- ISO 9000
- Flexibility and scalability to suit all requirements
- Estimates and financial statements in accordance with IMFO standards.
- Metropolitan Council capability.
