Healthcare remains a paper intensive and minimally digitized industry. Maintaining paper-based records is labor intensive, prone to errors, difficult to audit and extremely costly. This is about to dramatically change as President Obama’s vision to move the U.S. to electronic health has been jump-started by the American Recovery and Reinvestment Act (ARRA). Digitizing all health related documents can expedite patient care, improve the quality of care, enhances records management to facilitate regulatory compliance and can yield significant cost savings.
The Three Stages of Meaningful Use
• Began in 2011
• Completion date 2012
• Focus on data capture and space sharing
Stage 1 of the CMS EHR Incentive Program began in 2011, it sets the basic functionalities for EHRs. The requirements are focused on providers capturing patient data and sharing that data either with the patient or with other healthcare professionals. Eligible professionals, eligible hospitals, and critical access hospitals will successfully attest to two stage 1 reporting periods before moving to stage 2.
• Began in 2014
• Completion date 2016
• Focus on advanced clinical processes
Stage 2 of the CMS EHR Incentive Program began in 2014, it uses advanced clinical processes. The requirements are focused on health information exchange between providers and promotes patient engagement by giving patients secure online access to their health information.
• Will begin in 2017
• No Completion date given
• Focused on improved outcomes
Stage 3 of the CMS EHR Incentive Program is scheduled to begin in 2016 but the rule has not been finalized. Policy and Standards committees are developing recommendations to continue to expand meaningful use objectives to improve health care outcomes.
Medical Records present a daunting task. Your strategy could include production level devices each processing 200,000 images per day
Healthcare Imaging Best Practices
For any hospital or doctor’s office losing valuable space to a records room or wall full of paper folders, back-file conversion is a top-priority. Critical patient data is more challenging and costly to access when it is in paper form, and provides HIPAA risks as well. And with government mandates looming for the requirements of a electronic patient records.
Important considerations: Fastest performance per dollar – recommended speed of more than 100+ pages per minute.Built-in Image Enhancement – hardware-based image enhancement ensures lowest drain on CPU.Option of portrait or landscape document feeder tray.
High Volume. High Speed. High rewards. Production scanner for the long haul
Medical Records Solutions
Super High Volume Solutions for Archiving Medical Records.
The fi-6800 Color Duplex Scanner
The Fujitsu fi-6800 sheet fed scanner helps hospitals, clinics and other healthcare organizations deal with the overwhelming volume of Medical Records with super fast scanning speeds of 130 ppm / 260 ipm to create digital images from paper.
By helping reduce the costly task of having humans prepare documents with advanced hardware-assisted features such as Auto Page Rotation, Auto orientation, Auto color detection, Intelligent blank page detection, and background smoothing, the fi-6800 assists in quickly becoming compliant with electronic health records initiatives and regulations.
Loaded with intelligent features to allow for nearly uninterrupted batch scanning, dual-CCD image cameras and a high-capacity 500 sheet document feeder, the Fujitsu fi-6800 document scanner incorporates appealing features that help improve Medical Records automation. It is even reasonable to use this production level scanner in typical healthcare environments due to the quiet operation of the scanner.
Ensure another level of guaranteed productivity with Fujitsu Service contacts which offer various options including 24 x 7, 4 hour response and Next Business Day to fit your specific requirements and fit your budget.
- Fast, 130 ppm (simplex) / 260 ipm (duplex) scanning in monochrome or color (letter, landscape @ 300 dpi)
- Space-saving design with quiet operation and many environmental friendly qualities
- Triple Ultrasonic Double Feed Detection with Intelligent MultiFeed Function and retain image feature
- Drastically reduce document preparation and produce outstanding image quality with VRS® 4.5 Professional
- Full suite of bundled software and industry-leading third party interoperability
Read more on the fi-6800 scanner
For back office work, it is critical that you choose a machine that is robust enough to handle the load
Healthcare Imaging Best Practices
A healthcare provider’s primary focus is quality care, however, hospitals and doctors practices have a business side as well. Explanation of Benefits (EOBs) and accounts payable are some of the largest sources of paper in any sized organization.
Important considerations:Heavier duty cycle places greater demand on both users and equipment.Transactions are the lifeblood of a healthcare providers business – greater efficiency means greater revenue and decreased costs.Ergonomics – maximizing through-put means utilizing devices that have been designed to work in concert with their operators.
Speed, durability and Image Quality put the fi-6670 and fi-6770 on the front line for back office work
Back Office Scanners
Fast and Durable Scanning Solutions for Back Office work.
The fi-6670 and fi-6770 Color Duplex Scanners
Digitizing paper documents in the Healthcare industry is more important than ever for costs saving, improved efficiency, but most importantly from a patient safety standpoint.
The Fujitsu fi-6670 and fi-6770 scanners are equipped with the right combination of intelligent scanning features to improve access to back office documents.
Fast scanning speeds of 90 pages per minute (simplex) and 180 images per minute (duplex), intelligent automatic correction of page orientation, blank page removal and auto color detection,n addition to trainable double-feed sensors, the Fujitsu fi-6x70 series make transforming enrollment papers, provider documents and explanation of benefits forms into usable electronic data simple and easy.
Already industry-proven workhorse production scanners, the Fujitsu fi-6670 and fi-6770 scanners have a reputation for extreme durability and reliability. However, if problems should arise, Fujitsu Service is available to provide quick trouble resolution to ensure peace of mind and maintain maximum productivity.
- Fast 90 pages per minute (simplex) / 180 images per minute (duplex) offer quick digitizing of Healthcare documents
- A straight-through paper path enables the digitization for the wide range of Healthcare documents including various shapes and sizes
- Extended length scanning capability enables capture of EKG strips, fetal monitoring and other long documents
- Intelligent MultiFeed Function (iMFF) allows advanced control of ultrasonic double-feed detection sensors to capture patient bar code labels stuck on documents
- Support for a wider range of paper thickness (11 to 56.2 lb.) and lengths (up to 10 feet) provide exceptional versatility for medical forms and graphs
- Flatbed model provides Healthcare professionals increased flexibility to scan hard-bound materials
- Simple cleaning and maintenance with user replaceable consumables as well as optional Fujitsu Service contracts fit your requirements and budget
More on the fi-6670/ fi-6770 Series
Admission and Registration
For admissions, choose and easy-to-use workhorse that quickly handles everything from ID cards to waiver forms
Healthcare Imaging Best Practices
Scanning is the first step in building a truly electronic patient record. At the registration desk, you need an affordable scanner that can also handle the diversity of documents coming into the practice.
Important considerations:Scan hard cards, including IDs and Insurance cards, in mixed batches of documents with no special handling.Designed with quiet operation and small footprint in mind for convenience in the registration area, 60 pages per minute keeps up with the volumes at the front desk. Advanced features allow for labels & odd sized attachments to pass through the device.
Cost and capability make the fi-7160 and fi-7260 series a perfect fir for admissions
Admissions Desk Scanners
Affordable Scanning Solutions for the Admissions Desk.
The fi-7160 and fi-7260 Color Duplex Scanners
Like the doctor, Healthcare professionals need the right instruments for the task and the Fujitsu fi-7160 and fi-7260 document scanners deliver efficiency, security, and cost-savings right at the front-desk. With an advanced 80-page automatic document feeder that improves feeding reliability and reduces paper preparation time, the fi-7160 and fi-7260 can scan up to 60 pages per minute (simplex) and 120 images per minute (duplex).
Enhanced with innovative features, these scanners conserve both space and budget while delivering a wide range of functionality at the admission desk with ultrasonic double feed detection, long document support, and plastic card scanning. And because these scanners reduce scanning exceptions by supporting a broader range of document weights, front-office personnel can focus less on the scanner and more on their customers.
Advanced features such as Paper Protection technology ensures a higher level of safety in document handling and Intelligent Multi-feed Function provides the security of double-feed detection with the convenience to bypass patient bar code labels stuck on documents.
Bundled with PaperStream IP Drivers and PaperStream Capture software, Fujitsu fi-7160 and fi-7260 scanners have everything needed to integrate with thousands of software applications.
- Fast 60 pages per minute (simplex) / 120 images per minute (duplex) make quick work of Healthcare paperwork
- Bundled with PaperStream Capture batch scanning and PDF creation software and also PaperStream IP Drivers (TWAIN & ISIS) which allow for automatic image cleanup
- Insurance cards and embossed credit cards can be scanned with confidence (1.4 mm in thickness)
- Protect your documents with acoustic sensors that ensure your data is captured with smart ultrasonic technology, and reduce re-scans by cleaning up documents automatically in a single pass
- Support for a wider range of paper thickness (7.2 to 110 lb.) and lengths (up to 18.3’) provide exceptional versatility for medical forms and graphs
- Flatbed model provides Healthcare professionals increased flexibility to scan hard-bound materials
- Scanner Central Admin Suite, provide system administrators with advanced software tools to centrally manage these scanners more productively and cost effectively
A Quick Look at the fi-7160/fi-7260 Series scanners
Never let the business of healthcare get in the way of patient care
New Technology Funding
Being an early adopter of new technology not only ensures your practice is using the latest innovations in Electronic Medical Records, it now means your organization is eligible for the maximum amount of stimulus funding from the American Reinvestment & Recovery Act. The Federal Government is rewarding healthcare providers who have demonstrated vision and “meaningful use” in their adoption of new technology. Look here for many of tomorrow’s solutions, today.
Scanning and the "Stimulus Package"
How being an early adopter can earn your organization maximum funding By now, every major organization in the United States is aware of the $787 billion American Reinvestment and Recovery Act which was signed into law by the federal government February 17, 2009. A portion of the bill, commonly referred to as the “HITECH ACT”, calls for $17 billion of the total funds to be distributed to doctors and hospitals over the next five years in an effort to foster the widespread adoption of electronic health records (EHRs). For individual doctors, this could mean up to $64,000 in stimulus funding, depending upon the number of Medicare patients they treat. For hospitals, that amount could reach as high as $11 million for both Medicare and Medicaid patients; however, in either case the full amount is only achievable for those who first become eligible in 2011 – the so-called “early-adopters”.
The Goal: Rapid Adoption of EHR Technology by 2019 The goal of the legislation is to have 90 percent of all practicing physicians and 70 percent of all hospitals deploy an electronic health record system by2019. Ultimately, there will even be penalties for those healthcare providers who have not been successful in deploying their EHR strategy in the allotted time frame. Yet, amidst the urgency to bring about badly needed healthcare reform, the federal government also recognizes that implementation of these systems takes time. To spawn early adoption, the Office of the National Coordinator (ONC) has made immediate appropriations of $2 billion for use between 2009 and 2013. The purpose of this money is to help build the necessary infrastructure for health information exchange, including the capture of data from paper-based documents.
Demonstrating “Meaningful Use”In order to qualify for funding,physicians and hospitals must first demonstrate “meaningful use” of certified EHR technology. To be certified, an electronic record needs to include not only patient demographic data, current clinical health information and complete medical history, but also provide the ability to facilitate clinical decisions, capture and query data from all relevant sources, allow for e-prescribing, and promote health information exchange -- even for information that falls outside of the EHR system itself. Final determination on a set of standards, implementation specifications and certification criteria has yet to be reached, however, as a part of the ARRA’s “HITECH Act”, a new healthcare standards committee has been created to help make recommendations for the ONC for endorsement by the Health and Human Services Secretary prior to December 31, 2009.
Contrarian Wisdom While on the surface it may seem premature to become an early adopter when standards and policies have yet to be set, there are certain core functionalities that are fundamental to establishing and operating within an EHR environment. These are steps that can be taken today and can be made on the basis of immediate cost savings and improved efficiency, as well as providing healthcare provider organizations with the basic technologies they will need to meet regulatory requirements in the near future. Even in a tight economy when budgets are limited and spending is highly-scrutinized, these are examples of technology that can provide quick time-to-value and the greatest dollar-for-dollar return-on-investment. Therefore, given that the primary focus of the HITECH Act is electronic health records, it stands to reason that technology solutions directed at the digitization of paper-based files provide the most immediate strategic value.
Capturing Data Closest to its Source Investment in scanning and document imaging technology begins first as a means to do away with the stores of paper folders which sap budgets for their storage and retrieval costs, and expose sensitive patient data to unauthorized access or loss. But it continues with the increased efficiency, enhanced security and ease of access to electronic patient information which was previously confined to a paper chart. The underlying strategy is the ability to capture data, regardless of its format, at the point that is closest to its source. Accurately ingesting data is core to every electronic system, and document scanners are designed entirely for this simple yet essential purpose.
Fujitsu Computer Products of America: 15 Years of Early Adopters Fujitsu has been in the business of scanning for more than 15 years, and in that time we are proud to say that many of our largest and most visionary customers have been healthcare providers. To these customers, and our many electronic medical records software partners, the notion of being an early adopter is a distant memory.We are no strangers to the benefits of electronic medical records, and the profound effect they can have on the ability of providers to offer quality care, streamline their daily operations, and contain costs. Nevertheless, it is rewarding to finally see that our hard work together and substantial investment of both time and money will not go unnoticed, nor unrewarded.To those customers and partners now ready to take the first step in their electronic health records strategy, we invite you to explore the host of solutions, products and services that we have researched and deployed over the years to help healthcare providers succeed in offering personalized patient treatment and a consistently high quality of care.
The Patient Narrative
Health Information Exchange
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Goodbye Fax, Hello KNO2
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Every day multiple files, records and documents are created for individual patients. This widely varying collection of unstructured data comes from a variety of care providers many using different systems and non-standardized formats. Unmanaged and frequently exchanged by decades-old fax technology, this reality prevents a complete picture of the patient from being understood in real time, putting the patient and his or her healthcare providers at risk.
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