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Departmental scanner Departmental scanners are scanners that are used for the digitalisation of large and regular volumes of documents, carried out concurrently by several users. Departmental scanners are deployed for archiving, content management and workflow management. Because of their compact size, they can be located on the individual employees desks.

ADF scanner An ADF scanner is a scanner that, unlike a flatbed scanner, draws documents in automatically through a paper feeder. ADF stands for automatic document feeder . ADF scanners are particularly suitable for scanning large quantities of documents. The user can insert the complete pile of papers together and the device then works automatically.

Workstation scanner Workstation scanners are scanners that are designed for the archiving of documents, content management and workflow management. Their compact size means they can be used at the workstation itself. In spite of their small size, they can process large volumes of documents and make them available as part of an archive or inbox solution.

Dropout colour The dropout colour is a colour that is not read by the scanner. Many scanners can be set up so that a particular colour will not be read. If a form has a red background, for example, red is selected as the dropout colour. The scanner then scans the document with a red lamp. In this way, only information that is not printed in red is digitalised.

Cardiris Cardiris is business card OCR software for Mac that is used to manage and process contact information. Using Cardiris, the contacts that have been scanned in can also be exported to the address book, Entourage, AppleWorks, vCard and other contact management systems.

CardMinder CardMinder is an application software with which business cards can be scanned in and organised and the contents made editable. CardMinder recognises eight languages and the data can be exported to other contact management systems such as Outlook, Excel, etc.

Cloud computing Cloud computing is an approach to the storing of data, applications, etc. via the Internet on the Web server of an external cloud service supplier. Several users can access the data concurrently from different devices and also use corresponding software solutions. The support effort required for Web servers and IT solutions on a company s website can be minimised using cloud computing.

Cloud applications Cloud applications are applications that are offered on the Internet by external suppliers within the realm of cloud computing. Through this access via the Internet, the investment in support effort for IT infrastructures on company websites, such as computing capacity, data storage, network capacities or even complete software packages is more or less eliminated.

Cloud services Cloud services are Web services that make computing capacity, data storage, network capacities or even complete software packages available for others via the Internet. Several users can access the data from different devices concurrently if an Internet connection is available. Depending on the corresponding cloud service, additional functions such as automatic content synchronisation on different computers are available.

Document scanner The document scanner is a scanner that is used for the efficient digitalisation of large quantities of documents. In comparison to devices that combine the functions of a printer, copier and scanner, document scanners stand out because of their particularly high scanning quality and simple operation.

Duplex scanner A duplex scanner is a scanner that automatically scans both sides of a document. Depending on the type and mode of operation of the device, the front and the back of the document are either scanned at the same time or one after the other. In order to allow the parallel scanning of both sides of a document, the document scanner must have two camera units and two light modules.

Evernote Evernote is a software and Web application that supports collecting, filing and locating of notes, documents and photographs in different formats. Evernote makes it possible to synchronise all stored data with digital terminal devices such as PCs, smartphones and tablet devices, allowing the data to be accessed from them.

Kofax VRS Kofax VRS is the virtual-re-scanning product from the manufacturer Kofax. Virtual re-scanning is a software process located downstream from the actual digital capturing of paper documents by scanners. Pictures that have been scanned in can be cleaned up, adjusted, cropped to format and prepared for further OCR processing as desired. By reducing the preparation time and manual interventions required during the scan process, the scanning of documents is simplified and efficiency levels are increased.

MobileMe MobileMe is a chargeable online service from Apple that enables the user to keep their data, such as emails, appointments, addresses or photographs synchronised on mobile and stationary devices. Supported devices include iPhone, iPod touch, iPad and computers with Mac OS X, Microsoft Windows or a current browser.

Network scanner A network scanner is a device that can be connected with various other device systems, such as PCs, peripheral devices or terminals, within a network. Using the network scanner, the users can scan their documents either directly into their software applications, into the local network or into the cloud.

OCR OCR is optical character recognition and describes the process of recognising all the characters and digits from the pixels that make up a graphic file. This is done by comparing the pixel patterns with known pixel patterns from various computer fonts and with other, sometimes complex, mathematical processes. At the end of the scan process, the text recognition converts the text into machine-readable words and letters. In this way, following the scan, an electronic keyword search can also be performed in the documents. OCR stands for optical character recognition.

Production scanner Production scanners are scanners that are designed for reading in very high volumes of documents. Because of its high-quality image processing functions, the production scanner is particularly suitable for data records whose appearance and composition varies greatly. Production scanners can be deployed centrally in back offices.

Rack2-Filer The Rack2-Filer scanner software is a piece of comprehensive scanning software with which scanned contents can be organised, processed and transmitted. The data is administered in Rack2-Filer as PDF files.

ScandAll Pro ScandAll Pro is a professional scan application that facilitates simple and repeated scanning of paper documents. The option of creating scan profiles helps users by offering them a simple way of digitalising document types that they are often confronted with.

Scan speed The scan speed is a measure of the performance of a scanner defined in pages per second or pages per minute. A low scan speed can have a serious negative impact on user productivity. Alongside calibration and quality functions, other factors such as image quality can also affect the scan speed.

ScanSnap ScanSnap is a range of scanners that simplify the scanning of documents through a process called one-button scanning. Fujitsu ScanSnap scanners are equipped with the duplex multi-page scanning function and have a relatively small footprint, while at the same time achieving high picture quality and output speed. Additionally, the ScanSnap scanner family also includes mobile document imaging solutions.

ScanSnap Manager The ScanSnap Manager is the application platform from Fujitsu ScanSnap scanners. Amongst the features offered by the ScanSnap Manager is that of being able to define individual settings, in order to customise the ScanSnap scanner to a user s personal requirements.

ScanSnap Organizer The ScanSnap Organizer is an application that makes it possible to manage scanned documents easily, to edit them and to search through them for keywords. With ScanSnap Organizer, scanned pictures can be displayed directly without opening them. Folders where the scanned files are organised can be freely defined and created.

ScanSnap S1100 The ScanSnap S1100 is the smallest and lightest scanner in the ScanSnap range. The scanners particularly stand out because of their low weight (350 g) and compact dimensions, which also mean the ScanSnap S1100 can be used as a mobile device. The ScanSnap S1100 scans all documents of many different sizes, from A3 right down to business cards and receipts.

Scan-to-Cloud Scan-to-Cloud is the process by which the scanned documents are not automatically stored on the computer but on a central company server or an Internet service provider's server. With Scan-to-Cloud , the scanned files can be called up online by several users simultaneously, at any time and from different terminal devices.

Scan-to-Email Scan-to-Email is a function of the ScanSnap range that enables the simple sending of scanned documents by email. When the scan process is complete, the scanned file is automatically added to an email draft as an appendix and can then be sent.

Scan-to-Evernote Scan-to-Evernote means that scanned documents are transmitted directly to the Evernote application. From there, the stored data can be accessed via PC, smartphone or tablet device. Evernote is a software and Web application that supports collecting, filing and locating of notes, documents and photographs in different formats.

Scan-to-Excel Scan-to-Excel is a function of the ScanSnap range that converts the documents automatically into Excel files when the scan process is complete. The scanned documents can subsequently be edited in Excel.

Scan-to-Folder Scan-to-Folder is a function of the ScanSnap range whereby scanned documents can be saved immediately in the desired folder. Scan-to-Folder allows the folder to be chosen before starting the scan. The scanner stores the scanned file automatically in this folder when the scan process is complete.

Scan-to-Google-Docs Scan-to-Google-Docs is the name of the process in which scanned documents are transmitted directly to Google Docs. Google Docs is a Web-based application for text processing, spreadsheet calculations and the creation of presentations, which allows users to use and edit the same file together with other users. The files are available for editing once they have been scanned with Scan-to-Google-Docs.

Scan-to-iPad Scan-to-iPad is a process by which paper documents can be displayed on the iPad after scanning. The prerequisite for this is the ScanSnap Connect app from the iTunes Store.

Scan-to-iPhone Scan-to-iPhone is a process for receiving scanned paper documents with an iPhone. This makes it possible to have access to scanned files even while on the move. The prerequisite for this is the ScanSnap Connect app from the iTunes Store.

Scan-to-Mobile Scan-to-Mobile is a function of the ScanSnap range from Fujitsu that makes it possible to load paper-based documents onto the iPad or iPhone after they have been scanned. The prerequisite for Scan-to-Mobile is the ScanSnap Connect app, which must be installed on the Apple device through the iTunes Store.

Scan-to-Office Scan-to-Office is a function with which paper documents can be scanned in and converted into editable Microsoft files. The user s productivity can be significantly increased by the automatic conversion of the scanned documents into Office files.

Scan-to-Printer Scan-to-Printer is a function of the ScanSnap range from Fujitsu, with which scanned documents can be redirected straight to the printer. When the scan process is complete, the scanned file can be printed directly without having to be buffered first.

Scan-to-Process Scan-to-Process allows paper documents to be integrated efficiently into business processes. Analogue documents are digitalised at the press of a button and integrated seamlessly into processing programs, as for example with the archiving of scanned documents. The benefits of Scan-to-Process are cost savings, process streamlining, optimised access to a company s knowledge base and the promotion of pan-organisational collaboration.

Scan-to-SharePoint Scan-to-SharePoint is the process for the transmission of scanned documents directly to SharePoint, making it possible to access the data there. SharePoint is the brand name for a collection of business software products from Microsoft, such as SharePoint Foundation, SharePoint Designer and SharePoint Workspace.

Scan-to-Word Scan-to-Word is a function of the ScanSnap range from Fujitsu that converts documents automatically into Word files when the scan process is complete. The scanned documents can subsequently be edited in Word.

SharePoint SharePoint is the brand name for a collection of business software products from Microsoft, such as SharePoint Foundation, SharePoint Designer and SharePoint Workspace.

Carrier sheet A carrier sheet is a transparent plastic cover that is used for scanning more fragile and sensitive documents. Very thin papers, documents that have been folded frequently or sensitive family documents such as old photographs or certificates can be ripped or damaged in other ways by fast-operating modern infeed mechanisms. In order to avoid this happening, they are inserted into carrier sheets and then scanned in. Because of the special composition of the sheet, the high scan quality is retained.

USB scanner A USB scanner is a scanner with a USB connector that can be used very easily for the scanning of documents via a USB connection.

Virtual re-scanning Virtual re-scanning is a software process located downstream from the actual digital capturing of paper documents by scanners. The goal is to optimise the image file created while scanning. The optimisation process should, for example, clean the picture, adjust it, crop it to format and prepare it for further processing with OCR. Virtual re-scanning simplifies the scanning of documents and contributes to an increase in efficiency by reducing the preparation time and manual interventions needed during the scan process.