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  5. FES implements SAP at BSP

FES implements SAP at BSP

The Customer

The Bangko Sentral ng Pilipinas (BSP) is the central bank of the Republic of the Philippines. It was established on July 3, 1993 taking over from the Central Bank of Philippines as the country’s central monetary authority. The BSP aims to be a world-class monetary authority and a catalyst for a globally competitive economy and financial system that delivers a high quality of life for all Filipinos. In the fulfillment of its objectives, BSP continuously provides flexible monetary policy directions in the areas of money, banking and credit. Efforts were particularly geared towards keeping low inflation, maintaining relatively stable foreign exchange rate,reasonable interest rates and safe and sound financial system.

With their existing HR system running in SAP, BSP wanted a system that can fluidly integrate the existing HR data with their day to day operations. Presently without a system that monitors employees’ accountabilities, or controls the existing assets and supplies inventory, BSP chose SAP to fully take care of these requirements. To facilitate control, they opted to use the bar-coding system to improve their physical count nationwide, not just for assets but office and building supplies.In choosing Fujitsu Enterprise Solutions as its SAP partner, BSP recognized the need for a core IT platform that can integrate a variety of software solutions. The bank wanted a partner with a global presence that could support its core banking system for many years to come. “With SAP and Fujitsu Enterprise Solutions, we knew we had a provider we could rely on in the long run.” said Teresita Bulseco, Managing Director of Information Technology, Bangko Sentral ng Pilipinas. “The best thing about SAP products is that they allow us to implement everything much more quickly and easily.”

The desired solution needed to reduce costs for people, processes and technology. The most significant challenge of the implementation was that all of this needed to be achieved within very tight project timeframes. BSP needed a solution that would be able to do the following:

  • Build the data from scratch or do manual record-keeping
  • Be able to integrate the data to the existing HR records and accounting
  • Come up with the analytic reports for management decision making

The Challenge

  • Implement the project within very tight timelines
  • Be able to integrate the data to the existing HR records and accounting
  • Come up with the analytic reports for management decision making

Project

As an answer this requirement, Fujitsu Enterprise Solutions, together with its joint venture partners, used SAP ERP and implemented the Implementation of Property, Supplies and Materials Management System (IPSMMS) with modules on Asset Accounting, Materials Management and Plant Maintenance. The project’s objectives was to automate the bank’s database, which is currently stored manually, and integrate it into BSP’s existing HR system as well as to their local Accounting System called CFAS.

The following modules were implemented for BSP:

1. Asset Accounting (with bar-code functionality)

  • Automated the asset inventory monitoring nationwide
  • Integrated the result of depreciation runs to CFAS
  • Integrated with SAP HR to track the employees’ accountability at any point in time

2. Materials Management (supplies inventory and procurement)

  • Automated the requisitioning process
  • Centralized the information on the maintenance of warehouse records
  • Used the barcode to facilitate the input and output of supplies from the warehouse

3. Plant Maintenance

  • Standardised the processes in the maintenance of building and equipment
  • Tracked the consumption of materials and supplies used for maintenance
  • Integrated the plant maintenance requirement with the supplies inventory and procurement

Benefits

Upon completion of phase one, the bank was able to increase savings because of the following:

  • Reduced time to process requisitions for the procurement group
  • Successfully monitored the ins and outs of inventory items from the warehouse
  • Efficiently generated the accounting records of each transaction
  • Enhanced tracking of employees’ accountabilities at any point in time.

Results

Significant achievements from the SAP implementation within 9 months of the go-live at the BSP head office included:

  • Greater data accuracy and enhanced information transparency for branch and sub-branch operations
  • Improved management control in purchasing and budgeting

The most significant benefit that BSP has realized from the implementation of SAP IPSMMS is process standardization. In addition to increasing information transparency, standardized processes have led to improved efficiency and enhanced management control. “Now I can spend more time on strategic decision making,” says Bulseco.

Why SAP Solutions

  • SAP references are strong, established, and global.
  • SAP has the ability and commitment for a long-term presence.
  • SAP is an acknowledged worldwide technology leader.

To find out more about our products and services, please send an email to info@ph.fujitsu.com