Catalogue of success for Fujitsu Australia as Public Record Office Victoria launches Digital Archive

The Public Record Office Victoria (PROV) today unveiled its Digital Archive, a world-class, government-wide initiative for saving and managing public records. Fujitsu Australia worked with PROV to design, develop and deploy the Digital Archive, a secure digital records repository which is accessible via the internet for use by government agencies and the wider Victorian community.

The Digital Archive has the capacity to store the equivalent of more than 40km of paper records and is a culmination of the Victorian Electronic Records Strategy (VERS), the State’s information master plan for the long term preservation of public records.

Users of the Digital Archive now have a secure, single point of access to the entire PROV collection, as well as better searching capabilities and a simpler process for ordering public records. The Digital Archive also provides a secure, automated process enabling all Victorian Government agencies to transfer digital records to PROV easily and efficiently through the www.access.prov.vic.gov.au public website.

Fujitsu Australia worked closely with PROV, and technology partner EMC Documentum, to build the business processes and technology necessary to make the Digital Archive a reality.

Justine Heazlewood, Director, Public Record Office Victoria, said “The Fujitsu team worked side-by-side with our internal team to ensure a successful deployment, despite facing many technical challenges along the way. It was a great example of collaboration by a team of true professionals, in what was, in technology terms, unknown territory.”

Kimberly Martin, Enterprise Content Management Manager, Fujitsu Australia and New Zealand said, “More than thirty Fujitsu employees, with expertise across information management, infrastructure services and application services, were involved over the course of the 24-month project. The project offered us a great opportunity to gain a detailed understanding and long-term view of digital records storage. It also gave us the chance to demonstrate our capabilities in the area of information management and our extensive skills and best practices around Documentum.”

"Working in close conjunction, PROV, Fujitsu and its technology partners have developed a world class digital archive solution that protects public records, making this important information more accessible today and for generations to come," said Jean-Pierre Deruddere, Executive General Manager, Enterprise Solutions, Fujitsu Australia.

Fujitsu will continue to offer technical support to PROV for the next 12 months, through it’s Enterprise Content Management Support Facility.