GTM-N86XBH9
Skip to main content
  1. Home >
  2. About Fujitsu >
  3. Resources >
  4. Case Studies >
  5. Trinidad & Tobago migrates its population registry to an on-line system combining speed, accuracy and easy access

Trinidad & Tobago Ministry of Legal Affairs


Trinidad & Tobago migrates its population registry to an on-line system combining speed, accuracy and easy access

The Challenge

The ability for a country to properly track births and deaths, associate familial relationships and to track growth is one of the first signs of true development. A feasibility study to determine what the practical challenges would be to transfer its paper based records in the population registry into digital format was done. The study determined that given the population size, state of the records, frequency of access and need for the information for further demographic and other modeling, that the process of modernization of the population registry was essential.

The Solution

Fujitsu ICL was awarded the contract to provide services that would enable the ministry of legal affairs to provide the following functionality to its users of the Population registry system:

  • Provide the ability to search the database quickly
  • Provide the ability to search the database through multiple modes of inquiry: First name / last name, Names of parents, Date of birth /death, Male / female, "Sounds like" searches, Misspelling included, Geographical searches.
  • Provide the ability to view original documents (scanned)
  • Provide the ability to enter new documents quickly and on a one entry basis
  • Provide the users the ability to view historical records up to 1934

Results

The end result of this process is simply the efficient processing of records, down from 5 working days to two hours for certificates to be printed. The second outcome is the ability for the registry to track a person's life story form birth, marriage (divorce) birth of children & their marriage, and death. This ability to relate previously discrete pieces of information is further strengthened by the ability of the system to integrate with a geographical information system to track population movement and link life experiences to different geographies, this information is invaluable for planning and development. This very simple and elegant solution has changed the way that Trinidad & Tobago views the life incidents of its citizens. The frustration of long waits and bureaucracy at the registry are now a thing of the past. For those whose jobs surround the processing of this information work now means greater analysis and evaluation of the data coming to them as opposed to a frenetic rush to "get it out". This surely represents a win-win-win for everyone.

"Speed, accuracy and easy access are the hallmarks of the New Population Registry system."

Industries:

  • Government

Offering Groups:

  • Consulting

Solution Areas:

  • Systems & Network Management

Regions:

  • Caribbean

Challenges:

  • Properly track births and deaths
  • Associate familial relationships and to track population growth
  • To transfer its paper based records in the population registry into digital format

Benefits:

  • Able to efficiently process records
  • Able to track a person's life story
  • Able to track population movement and link life experiences to different geographies